A proposed contract change order by Chillicothe City Administrator Ike Holland for the inclusion of a $59,000 family water slide feature within the currently under-construction Chilli Bay water park was put on hold during Monday night's Chillicothe City Council meeting, after a workshop meeting prior revealed a leak in one of the former Chillicothe Aquatics Center's re-circulation lines that may require excess funds to repair or replace for reuse.
Holland explained that it had been two months since the bid for building the water park (as provided by 2 Point Construction Company, LLC) was approved by the council, and that they had selected five additive alternates to the park bid, which they could include in the bid within 45 days of the bid's approval.
"That 45 days has since passed," Holland said. Because of this, a contract change order had to be implemented to include the family water slide.
A change order is work that is added to or deleted from the original scope of work of a contract, which alters the original contract amount and/or completion date. They are considered very common in large projects, such as the city's $4.2 million water park, and can include the addition of features or options requested.
"[During our visit to the water park construction site,] Wayne [Cunningham, Second Ward Councilman] asked me: 'Ike, is that family slide important?'" Holland said. "I think it is important."
Going through the finances of the project, with one alternate added to the contract, owner's allowance costs would decrease from $100,000 to $88,216, bringing total owner's allowance for the project down from $4,147,120 to $4,135,336. Survey costs ($5,300), geotechnical costs ($9,500), design professional fee (approximately 9.6 percent, at $352,320), design/architect reimbursables ($10,000), and construction costs (without alternates, $3,670,000) would all remain stagnant whether one or no alternates were added. The family slide is listed at (per a month-old price quote, which Holland said could go up anywhere from $100 to $1,000 if the council did not act fairly soon on the matter) $59,000, and additional design fees for one alternate of $5,664 would bring the final tally up to the proposed $4.2 million from that $4,135,336 figure.
The council voiced their support of the addition of this specific water slide, as it would provide a more family-friendly compliment to the speed slide and enclosed tube slide currently planned for the water park (an open-flume slide, which would be located near the speed slide, is another of the council's additive alternates, and is not currently planned for the project at this time); however, word from 2 Point representatives at the Chilli Bay workshop meeting held just prior to the meeting led to a bit of hesitation to motion for the change order on their part.
During the workshop meeting, 2 Point revealed that a few weeks ago, a quarter-sized hole had been found in a recirculation between the former aquatics center dive pool and the water slide plunge pool — a line they had planned to re-use within the new water park — which they had promptly fitted with a seal coupling and buried, to see if the fix would hold up under weight. The representatives stated that they did not know what had caused the hole, but suggested that perhaps a bucket had struck it during construction, also noting in opposition of that theory that the area surrounding the leak had been moist prior to digging. The hole was wider on the outside than on the inside, they noted. Council members Cunningham and Tom Douglas expressed a desire for the crews to dig out the line and check to make sure the entire pipeline was not experiencing failures, which 2 Point agreed would be a good idea. They conveyed that a local subcontractor had stated that he "didn't think [the pipeline] was in the greatest of shape."
Page 2 of 3 - "I'd like to make sure that we're not going to get this park done and before we get it open, there are more leaks," Cunningham said.
"I think it's prudent to see what kind of problems we have with this pipe," Councilman-at-Large David Moore agreed.
Holland also appeared in agreement with this assessment, and it was suggested that 2 Point look into possible further damage to the pipeline, and if said damage existed, that they quote an accurate price for repairs or line replacement before the council decided whether or not they had adequate funding for inclusion of the family water slide. The Jan. 10, 2013 meeting was presented as a possible timetable to work towards.
Holland noted that the council had set aside approximately $80,000 for problems like this within the project.
Chilli Bay update workshops will continue to take place prior to the second council meeting of each month through May, it was announced. Workshops for the new Hedrick Medical Center are held prior to the first council meeting of the month.
Despite disapproval from the Chillicothe Municipal Airport board, the council approved on Monday night to stick by their 20 percent hangar rental increase, voting in a new ordinance allowing them to do such without need for board approval this go-around (as opposed to their actions within the last meeting, when they sought board approval for their proposed hike).
Their airport board had counter-offered the council's deal with a suggested 10 percent increase. The counter-offer was refused.
Retiring airport board member Jim Summerville (who was awarded a plaque for his 11 years of service at the start of the meeting, and who also rents hangar space at the airport) discussed the costs associated with owning and operating an aircraft, and compared the services provided at the Chillicothe airport and the current rental prices with those of Macon and Brookfield. He also stated that entitlement funds provided per hangar renter are what keep up the airport's daily operations, and argued that the cost of losing patrons due to rental prices they perceived as too high would be of greater loss than the few hundred in rental fees the city would lose if they did not get their 20 percent increase.
Councilwoman Pam Jarding stated that she was against the 20 percent increase, and said that the council would be better suited if they put together a plan regarding what they wanted to do with the hangar rental procedures and present it to the customers prior to just sticking them with such a large increase, the size of which airport manager Bill Kieffer and Summerville stated was the general consensus problem with the rate.
"I don't feel like we're out of bounds [with our presented rate increase]," said Councilman Douglas.
"We just keep waiting, too long and too long," said Councilman Cunningham, who said that he wanted a 30 percent increase back when they had made the original motion, and still did.
Page 3 of 3 - It was brought up that in the last 15 years, no one in the council chambers could recall the rental rates increasing at all, and that, perhaps, they were behind the times, and might be unable to pay for things such as security systems and better airport surfaces if they did not collect additional funding.
Kieffer said the most airports re-visit rental prices every five years. It was suggested that the council do so, and general agreement was met.
Cunningham motioned for the 20 percent rate increase without board approval, which was seconded and put to a vote. The motion passed into ordinance via a 4-1 vote, with Jarding in the "nay."